La description:
This job is located in Luxembourg
I'm looking for a HR Coordinator Assistant for my client, a European institution.
The position is available for a temporary duration of 2 months renewable on a temporary basis.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement.
At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
Perform routine tasks related to administrative or light project management support within the Coordination division.
Assist the HR Procurement team with administrative tasks, including:
- Monitoring the signature process and dispatching (electronically and via courier), filing, and archiving all HR contracts, framework agreements, call-offs, and addenda.
- Inputting all HR contracts/Framework Agreements into PeopleSoft Financials.
- Regularly updating Procurement Dashboards and coordination tracker.
- Generating a monthly report of all HR contracts.
- Managing and organizing the team's email inbox (filing/archiving).
Support procurement-related activities:
- Creating requisitions.
- Managing the invoicing cycle in PeopleSoft Fin.
- Provide administrative assistance to the division, including organizing meetings, gathering agenda inputs, drafting presentations, and preparing minutes.
- Handle tasks related to HR accesses requests via SmartIT; review requests for HR Shared mailboxes and HR Outlook Distribution Lists, and conduct an annual control on them; assist the GED coordinator with managing and updating the Institutional Workspace (GED).
- Serve as a backup for other operational assistants within the division to ensure business continuity during planned and unplanned absences.
- Assist the Communications and Events team as required, including preparing communications (intranet) and drafting/amending HR materials (e.g., presentations, emails, etc.).
- Provide support with various tasks such as archiving, document management, and managing translations.
Your profile:
• Completion of a secondary level diploma, supplemented by a 2-year certification in a relevant field (e.g., HR, business administration), or equivalent experience in a relevant field.
• A minimum of 3 years of experience in a secretarial or operational role in a relevant field, preferably within a customer-oriented service or human resources environment.
• Excellent verbal and written English language skills, with preferably a good command of French.
• Familiarity with (public) procurement standards would be beneficial.
• Demonstrated diligence, self-organizational abilities, and the capacity to work across a broad spectrum of topics and teams.
• Proficiency in standard IT and office tools, particularly Powerpoint, Word, Excel, and Outlook.
• Knowledge of the Bank’s IT tools, specifically GED (OpenText), would be advantageous.
• A solid understanding of the Bank’s operational methods and procedures will be viewed as an asset.
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Florian Letellier as soon as possible - CONFIDENTIALITY ASSURED.
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